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Frequently Asked Questions

Life is too short, and marriage is too special to plan a wedding on your own. All of our brides say our wedding planning service is invaluable they loved having an expert to make recommendations, bring their own ideas to life, negotiate a good deal, offer creative ideas and keep the party in full swing. Planning your wedding can often seem overwhelming and stressful and a wedding planner is the one person who can bring your wedding vision to life – saving, you time, money and stress. It means that you, along with your friends and family can relax and enjoy the amazing experience that is your wedding day.

Browse the FAQs below to read more about the roles of a Wedding Planner and how to benefit from the assistance of a professional.

Can you give me reasons as to why I would hire a Wedding Planner?

There are many, but here are some…
– I want a stress-free wedding.
– I have 6 months or less to plan my day and too much to do on my own.
– We both work full-time and we don’t want to spend our weekends planning.
– I want to choose the right suppliers and not spend hours researching.
– I want to know I’m getting the ‘best price’ and value on all my services.
– I need inspiration and direction to pull together my ‘theme’.
– I’m planning a destination wedding and need help asking the right questions.
– I need help sticking to a budget and allocating my spend effectively.
– Everyone has an opinion, but I need an expert with an unbiased one.
– I want someone else to worry about all the details on the day.

I want to be a part of the planning process and I am concerned about losing my vision along the way, can I still hire you and be involved?

We want you to be involved, the most successful weddings are ones that best represent the personalities, style and characteristics of the couple getting married. Our primary role is to bring life to your vision and ideas. We will work together with you to provide advice and knowledge throughout this whole process. We want you to be excited about planning your day and we are thrilled to make this happen.

Our venue has a great function/wedding coordinator, what can you do differently?

Function coordinators are an essential person at any venue to manage their staff present on the day and coordinate your venue hire. We certainly see the importance in a great function coordinator however, their primary focus and responsibility is to the venue. In contrast, we are independent and are making decisions that are most relevant to you. Our aim is to tailor create a wedding rather than a generic formula that the venue will use time and time again. We can also help you manage every other aspect of your special day including all additional suppliers, guests, deliveries, setup, decorations, styling and much more, which function coordinators really don’t have the time to do with their focus on selling the space.

How does a Wedding Planner actually save us money? We are on a tight budget

Mention the word ‘wedding’ and prices seem to magically go higher.  A wedding planner often has connections, relationships and bargaining power that can save clients thousands off the budget and the headache associated with getting quote after quote. Along with the savings we have gained for our couples and keeping the event to budget, we have built great relationships with suppliers across the industry and they are willing to help all our new couples looking for a competitive price on their special day. Hiring A Lavish Affair can actually be very economical which often means you would get a better price then if you had approached the vendor on your own. We will extend your dollar as far as it will go without ever compromising on quality and create your dream day. We don’t add on margins or get commissions from your service providers. Refer to the next FAQ for further details.  

Do you take commissions or rebates and how do you set your prices?

No, we do not take any commissions or put prices up on elements we book for you. Our priority is sourcing exactly what you want at the most competitive prices. Our fee is a separate, set fee and you won’t be paying more for our work then agreed upon at the start of the process. Our prices are not based on a percentage of your total spend and is the same price structure for every couple. We feel we are competitive in comparison to other planners because you obtain great value with our packages.

How long does it take to plan a wedding and when should we start?

We can work with almost any time frame to make your day truly memorable, however to ensure that every detail from your dress order through to venue or your favourite photographer is available; we suggest you allow 12 – 18 months lead time. This way you can rest in the knowledge that you can have all the big and small elements you long for, available to you. However, not all our clients have this length of time and we have fantastic processes in place to assist those who are working to a significantly shorter timeline.

Will I be dealing with the same person throughout the whole process?

Of course, we understand that it is important to build the relationship with a planner that you trust and you will have the same point of contact throughout your journey. This way your vision will not become blurred and there will be a consistency across the whole wedding. We do have a great team that is very supportive, so if there is an emergency there will always be another team member across your wedding giving you total piece of mind.

Are we restricted to using your suppliers?

Absolutely not! We take the time to ensure we understand what makes you as a couple unique and while we have great relationships with our favourite suppliers we know you may have your heart set on a certain photographer, venue or florist. If this is the case we have a check off process to ensure you can be confident in their quality of work. Our aim is to personalise your day to showcase you as a couple as best as we know how.

Where do you plan your weddings?

We plan our weddings primarily in Victoria whether it is metropolitan or regional. We have also created weddings in Perth and Sydney. Over the years we have handled a number of destination weddings in New York, Las Vegas, London, Langkawi, Bali, Fiji and Phuket.

What is your cancellation policy?

We understand that exceptional circumstances may require you to change your date or even cancel. We will do our best to accommodate for any changes and look at alternative dates with you. Should a wedding need to be cancelled, depending on the stage of the process refunds generally do not apply.

How many weddings will you coordinate per day?

As a boutique company creating bespoke weddings, it is important to us that we are attentive to every little detail on your big day so we will not do more than one wedding on the same day. We also limit the number of weddings we take on to ensure our weddings are of the highest standard.

What is the right package for me?

We know the first step to any plan is to understand what your needs are. We offer a complimentary initial consultation with no strings attached, enabling us to talk this through together to determine your needs and the level of support required. We will help you choose a package or tailor one to you specifically.

Can I tailor a package to suit a budget?

Our packages are designed to one fixed price and value for money. If you want to customise a package to suit your budget we can certainly discuss this as we understand that not every client is the same and each has their own distinctive needs.

I have a small budget, can I still hire a wedding planner?

We do offer an Elemental Planning & Management service which is our time charged hourly. We can discuss your primary needs and let you know how many hours will be required. This is a great idea for those brides who are personally managing their own wedding, but if they get stumped or overwhelmed we can lend a hand, providing inspiration and guidance.

We don’t have a date yet, can we still hire you?

Of course, you gain the most benefit when using our service from the start of your planning process. There are advantages to you if you don’t have this set, we can often secure fantastic deals with venues if we can work with you on a flexible date for your big day.

Do you value your company's presentation on the day?

You have finally made it to your big day! We don’t want to take away from this moment. All our staff conduct themselves in a professional manner towards yourselves as well as your guests, treating your family and friends with the same care as if they were their own. We always present well and conduct ourselves most professionally.